Documents

The core set

Every shipment on this corridor carries some version of this. The commercial documents are yours; the regulatory ones are issued by a named body and take time.

Document	Issued by	When to start
Commercial invoice	Seller	At contract
Packing list	Seller	At packing
Bill of lading	Carrier	At loading
Certificate of Origin	Chamber of Commerce (PK) / KADIN (ID)	Before loading. Required for IP-PTA preference.
Phytosanitary certificate	Department of Plant Protection (PK) / Agricultural Quarantine (ID)	Days before loading, on plant products
Fumigation certificate	Licensed fumigator	Before loading, where quarantine requires it
Halal certificate	BPJPH, or a recognised body registered via SHLN	Months ahead. See halal.
Certificate of Analysis	Manufacturer or third-party lab	Before loading. Test before you ship, not after.
Import permit	Destination authority, held by the importer	Before the goods are made or picked

The three that actually cause detentions

Certificate of Origin that does not match the invoice. A description mismatch between the CoO and the commercial invoice is the most common avoidable hold. Check them against each other before either is signed.
Halal certificate from an unrecognised body. Valid-looking, useless in Indonesia. Check the certifier against the BPJPH list first.
An import permit that expired while the goods were in production. Particularly on fresh produce, where the permit is often shorter than the growing cycle.

Letters of credit

If you are paying by LC, the document set has to satisfy the bank as well as customs, and banks reject on detail that customs would wave through. Send us the draft LC before it is issued. Amending an LC costs money and time; getting the wording right first does not.

Where we fit

Assembling and cross-checking this set is part of the indent. It is also available on its own. Pre-shipment inspection · Logistics and documentation